Features › All features › E-signing for everything
Signed on a phone. Filed. Chased if not.
Staff and parent documents go out, get signed on any phone, and come back as signed PDFs with a full record of who signed what, and when.
Step by step
Green steps happen on their own. Terracotta steps are the only ones that need a person, usually one click.
- 1YouDocument chosen
You pick it, or another feature sends it for you.
- 2AutomaticSent to each person
Staff or parents get it on their phone.
- 3AutomaticSigned on any phone
No printing, posting or scanning.
- 4AutomaticChased until signed
Polite reminders until every signature is in.
- 5AutomaticSigned PDF made
Signed by both sides, with the date, time and record kept.
- 6AutomaticSaved to the right file
Straight into the person's or family's file.
- Every signature in, every copy findable
What happens
Many documents are sent for signing automatically by the other features: contracts for new staff, childcare contracts for new families, and updated policies from the guidance tracker. You can also send any document yourself.
Staff documents include contracts and changes, job descriptions, policies and suitability declarations. Parent documents include childcare contracts, fee changes, consents, and medicine and care forms.
Each person signs on their phone. Anyone who hasn't signed is chased until they do.
The result is a signed PDF, signed by both sides, with a record of who signed what and when. It is saved straight into the right file, ready when you need it.
What you get
Everything is signed on a phone.
Reminders go out until it's signed.
The signed copy is in the right file, every time.
Who signed what, and when, for every document.
What you still decide
The system does the running around. The decisions that matter stay with you.
- What needs signing, when you send something yourself.
- The wording of your own documents.
Good to know
Do people need an account to sign?
They sign on their phone from the link they are sent.
What happens if someone doesn't sign?
They are reminded automatically until they do.
Where does the signed copy go?
Straight into the right staff or family file.
Related features
Filed the moment it is signed or uploaded, kept as long as the law says.
6 of 7 steps automaticSee how it works New families, signed up onlineForms, contracts, funding checks and settling-in, done online before the first day.
6 of 7 steps automaticSee how it works New staff, from interview to first dayOffer, contract, references, DBS, right to work and induction, in order, automatically.
7 of 8 steps automaticSee how it worksLet the admin run itself.
Start with your nursery's page on The Nursery Register, then add the tools you want.